17-Jun-2016   |     |   0

Why Multi-Factor Authentication is Way Better Than Passwords

Multi-factor authentication is a major part of securing important information systems from potential threats. It provides a secondary layer of credentials that need to be provided in order to access sensitive data. By using multi-factor authentication, you’re making it twice as difficult for hackers to access your data, which mitigates much of the risk. By taking advantage of multi-factor authentication tactics, you can limit your data’s exposure to threats and maximize security.

Here are a few examples of how multi-factor authentication works:

  • Biometric scanning: Fingerprints, iris and retina scans, facial-recognition software, voice recognition software, hand shape, and other physical variables.
  • Location factors: GPS tracking, used in many smartphones, can be used to ensure that logins are occurring from legitimate devices rather than from illogical IP addresses.
  • Possession factors: If a user has specific devices on their person, like a key card or a smartphone, they have access to several forms of multi-factor authentication procedures.

Multi-factor Authentication Technologies
Depending on what type of authentication protocol you use, you’ll have either a hardware-based device, or a software-based security token. An example of a hardware-based security measure is a USB dongle that acts as a key to the device, while software-based tokens generate a security code that is sent to a smartphone. There are many other types of multi-factor authentication, like those that take advantage of biometrics, but due to the incredible popularity of smartphones in the business world, the most common methods of multi-factor authentication are by far SMS messages that are sent to a user’s smartphone.

Other security practices that are seen quite often are employee ID cards and GPS technology that verifies the location of the person accessing the account or building. Some people are even hardcore enough to embed smart chips in their hands, but that’s a topic to discuss another day. Basically, executives and IT professionals are doing whatever it takes to ensure that their physical and digital infrastructures remain secure from any and all trespassers.

Your business need to take advantage of the most powerful security solutions on the market if you want to ensure that your business’s assets are protected from all kinds of threats. For more information about multi-factor authentication, give us a call at PHONENUMBER.

13-May-2016   |     |   0

Why Managed IT is WAY Better Than Break-Fix IT

Managed IT services are changing the way that businesses handle their technology. Here’s a compact list of the disadvantages of break-fix IT, compared to the many benefits offered by the alternative: a managed IT business model.

The Disadvantages of Break-Fix IT
Break-fix IT is the old way of managing technology solutions. It’s the act of taking care of IT problems as they pop up, rather than taking the time to resolve issues before they become larger problems. Break-fix IT can be expensive, especially when dealing with hardware failures that result from neglected maintenance. Furthermore, the downtime caused by hardware failure and other disasters could be powerful enough to derail your budget for months, or even years. If you want to foster a secure future for your business, break-fix IT should be the first policy you throw out.

The Benefits of Managed Services
Unlike break-fix IT, which focuses on replacing technology as it breaks down and is rendered obsolete, managed IT services focuses on proactively replacing technology and performing preventative maintenance in an effort to prevent a catastrophic hardware failure or budget-breaking technology issue. Some of the many benefits include:

  • Fewer capital expenses: Since your technology will be getting the attention it needs, when it needs it, you won’t have to spend so much money replacing critical hardware components. You can write your managed IT services off as an operational expense, rather than a capital expense.
  • Less time spent on maintenance: Some businesses have an internal IT department that’s responsible for overseeing IT maintenance and management, while others don’t have anything at all. Outsourcing IT maintenance ensures that it gets done, while giving your staff the opportunity to spend their time on more fruitful endeavors.
  • Less downtime: If your hardware is properly maintained, it will have less of a chance to break down and cause downtime. Less downtime naturally leads to more profits for your business, and improved functionality as a whole.

How is your company’s technology maintained? Do you replace it as it breaks down, or do you proactively seek to ensure its continued functionality? If you’re still stuck in the days of break-fix IT, changing the way that you approach tech maintenance can have incredible benefits for your business. Not only can you save money, but you can also improve operations. For more information on how to get started with managed IT services, give COMPANYNAME a call at PHONENUMBER.

11-May-2016   |     |   0

Tip of the Week: 4 Security Best Practices that Every Employee Needs to Adopt

Here are four simple best practices that you and your employees can use to keep your organization’s infrastructure as secure as possible.

  • Change passwords regularly: How often do your employees change important credentials? This is an important part of maximizing the security of your user and administrative credentials. Passwords should be changed regularly, and they should always be complex; use upper and lower-case letters, numbers, and symbols, and make them as long as possible. Granted, long complex passwords can be difficult to remember, so you’ll also want to use an enterprise-level password manager to keep them all in check.
  • Keep your software solutions up to date: Your business has software solutions that are critical to day-to-day operations, but without the proper security patches, you could be running software that’s putting your company at risk. You need to ensure that you’re using software that’s supported by Microsoft and is regularly receiving patches and updates required to optimize security. COMPANYNAME can do this remotely for you with our remote monitoring and maintenance solution, so reach out to us if this responsibility has grown too burdensome.
  • Use two-factor authentication: In a world where passwords just don’t cut it anymore, two-factor authentication is a new norm that can dramatically change the way that your organization secures accounts. Two-factor authentication basically adds an additional layer of security to an online account, making it much more difficult for hackers to access information hidden within. Two-factor authentication tactics include, but aren’t limited to: biometrics, smartphone integration, location verification, and more.
  • Have preventative measures put in place: Remember, your ultimate goal should be to prevent virus and malware infections, rather than react to data breaches as they happen. A great way to take preventative steps is to implement powerful security solutions designed with the enterprise in mind. Consumer-grade antivirus and firewalls aren’t going to be enough to stop a hacker who’s bent on stealing your information.

COMPANYNAME has several security solutions that are geared toward keeping your network safe, such as a firewall, antivirus, spam blocker, and content filter. When all of these are combined, you get what’s called a Unified Threat Management solution, which is a comprehensive way to maximize your business’s network security. Still, the best way to ensure that your network stays safe is to educate your staff.

For more information about UTMs or security best practices, give us a call at PHONENUMBER.